Doing business with NL Agency

To support its core business, NL Agency purchases a broad range of goods and services. There may be opportunities for you to do business with NL Agency. When you do business with NL Agency, you have to know how we work when we tender out assignments.

Purchasing procedure

If there is a current agreement with one or more suppliers, then an order will be placed with one or more of these suppliers. If there is no framework agreement and if the anticipated assignment is worth up to 130,000 euros (before VAT), then a tender procedure will be started. If the value of the assignment exceeds 130,000 euros (before VAT) (over a period of 4 years or less), then a European tendering procedure will be started.

If you have any questions about the procurement process, please use the contact form. This e-mail address is protected against spambots. You will require Javascript to see it.

Procurement conditions

The Dutch government's general terms and conditions apply to agreements with NL Agency.

• General Government Terms and Conditions for Public Service Contracts – 2011 – (ARVODI) 
• General Conditions for Government Purchasing Products (ARIV)
• General Government Terms and Conditions for IT Contracts  (ARBIT)

European tendering

As a public sector organisation, NL Agency complies with European directives for public procurements. These directives relate to procedures that the government must follow when putting assignments exceeding a given threshold value out to tender. For 2012-2013, the Dutch government's threshold value is 130,000 euros (before VAT) for products and services. The rules of conduct are:

• Treat suppliers equally
• Select and evaluate suppliers objectively
• Organise the tendering procedure in a way that permits the award decision to be checked and that ensures its transparency.

For more information, see the tendering calendar.

To obtain more information on a given tender, please contact the contact person who is named in the publication document on the tender in question.

Invoices and invoicing address

The government has undertaken to pay invoices within 30 days. Your invoice must meet the following requirements:
State the correct central invoicing address:

1. Agentschap NL
   Attn. Financial Administration
   PO Box 10073
   8000 GB  Zwolle, The Netherlands
2. State the commission number:
   N.B. If there is no commission number, include:
   • a reference to the division and the contact person at NL Agency;
   • a clear description of the product/services.

Invoices that do not meet these conditions will be returned.

Integrity

NL Agency expects suppliers and potential suppliers to act with integrity. Offering any amenity (in money or any other way) to NL Agency's staff with a view to influencing a decision is unacceptable. It is unacceptable for suppliers to invite NL Agency staff to attend meetings not related to business. Such invitations could lead to a supplier's losing its status as potential supplier, which means that it can be excluded from participating in tenders.

Furthermore (disclaimer)

Data that an entrepreneur has given NL Agency for an assignment will not be used for other purposes. Information is treated confidentially. NL Agency is not liable for any direct or indirect damage resulting from the use of this web page regarding 'Doing Business with NL Agency', or the information on it. The web page on 'Doing Business with NL Agency' can contain links or referrals to third-party websites over which NL Agency has no authority or control. NL Agency is not responsible or liable for the content of such third-party websites or the links to or in these websites.
Acquisition arising from these web pages will not be appreciated.